Microsoft Global CIO Summit 2015 Privacy Statement
Last updated: December 2014
Microsoft is committed to protecting your privacy. This privacy statement applies to the data collected by Microsoft through the Microsoft Global CIO Summit 2015 site (the "Site") hosted for Microsoft by eventcore; it does not apply to other online or offline Microsoft sites, products, services or apps.
Cookies & Similar Technologies
Most Microsoft websites use "cookies," which are small text files placed on your hard disk by a web server. Cookies contain text that can be read by a web server in the domain that issued the cookie to you. That text often consists of a string of numbers and letters that uniquely identifies your computer, but may contain other information as well. Here is an example of the text stored in a cookie that Microsoft might place on your hard disk when you visit one of our websites: E3732CA7E319442F97EA48A170C99801
- Storing Your Preferences and Settings. If you enter your city or postal code to get local news or weather information on a Microsoft site, we may store that city or postal code in a cookie so that you will see the relevant local information when you return to the site. This can save you time by eliminating the need to repeatedly enter the same information every time you visit the site.
Some of the cookies we commonly use are listed in the following chart. This list is not exhaustive, but it is intended to illustrate some of the reasons we set cookies. If you visit one of our websites, the site may set some or all of the following cookies:
|MUID||Identifies unique browsers to Microsoft sites. It is used for advertising, site analytics, and other operational purposes.|
|ANON||Contains the ANID, a unique identifier used to help identify which ads a user may like. It is also used to preserve a user's choice to opt out of behaviorally targeted ads from Microsoft, if the user has chosen to associate the opt-out with his or her Microsoft account.|
|CC||Contains a country code as determined by reverse IP address lookup.|
|Microsoft account authentication||Authentication cookies (for example, RPSTAuth, MSNRPSAuth, KievRPSAuth) used when a user signs in with a Microsoft account.|
|NAP||Contains an encrypted version of the user's country, ZIP Code, age, gender, language, and occupation, if known, based on the user's Windows Live profile.|
|MH||Appears on co-branded sites where Microsoft is partnering with an advertiser; this cookie identifies the advertiser so the right ad is selected.|
|ACH01||Maintains information about which ad and where the user clicked on the ad.|
|TOptOut||Indicates that the user has indicated he or she does not want to receive behaviorally targeted ads delivered by Microsoft.|
In addition to the cookies Microsoft may set when you visit our websites, third parties may also set certain cookies on your hard disk when you visit Microsoft sites. In some cases, that is because we have hired the third party to provide certain services on our behalf, such as site analytics. In other cases, it is because our webpages contain content or ads from third parties, such as videos, news content, or ads delivered by other ad networks. Because your browser connects to those third parties’ web servers to retrieve that content, those third parties are able to set or read their own cookies on your hard disk.
How to Control Cookies
Browser Controls to Block Cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to block cookies.
For example, in Internet Explorer 9, you can block cookies by taking the following steps:
1. Click Tools and then select Internet Options
2. Click the Privacy tab at the top of the window
3. Move the slider up or down to indicate the rules you want to apply for blocking cookies
Instructions for blocking cookies in other browsers are available at http://www.allaboutcookies.org/manage-cookies/.
Please be aware that if you choose to block cookies, you may not be able to sign in or use other interactive features of Microsoft sites and services that depend on cookies, and some advertising preferences that are dependent on cookies may not be able to be respected.
Browser Controls to Delete Cookies. If you accept cookies, you can delete them later.
For example, in Internet Explorer 9, you can delete cookies by taking the following steps:
1. Click Tools and then select Internet Options.
2. On the General tab, under Browsing History, click Delete.
3. One the pop-up, select the Cookies check box.
4. Click Delete
Instructions for deleting cookies in other browsers are available at http://www.allaboutcookies.org/manage-cookies/.
Please be aware that if you choose to delete cookies, any settings and preferences controlled by those cookies, including advertising preferences, will be deleted and may need to be recreated.
Browser Controls for "Do Not Track" and Tracking Protection. Some newer browsers have incorporated "Do Not Track" features. Most of these features, when turned on, send a signal or preference to the websites you visit indicating that you do not wish to be tracked. Those sites (or the third-party content on those sites) may continue to engage in activities you might view as tracking even though you have expressed this preference, depending on the sites’ privacy practices.
Internet Explorer 9 and 10 have a feature called Tracking Protection that helps prevent the websites you go to from automatically sending details about your visit to third-party content providers. When you add a Tracking Protection List, Internet Explorer will block third-party content, including cookies, from any site that is listed as a site to be blocked. By limiting calls to these sites, Internet Explorer will limit the information these third-party sites can collect about you. And when you have a Tracking Protection List enabled, Internet Explorer will send a Do Not Track signal or preference to the websites you visit. Additionally, in Internet Explorer 10 you may switch DNT "off" or "on" independently, if you'd like. For more information about Tracking Protection Lists and Do Not Track, please see the Internet Explorer privacy statement or Internet Explorer Help.
- Digital Advertising Alliance (DAA) Consumer Choice Page: http://www.aboutads.info/choices/
- Network Advertising Initiative Opt-Out Page: http://www.networkadvertising.org/managing/opt_out.asp
- In Europe, you may also visit Your Online Choices: http://www.youronlinechoices.com/
Individual advertising companies may also offer their own opt-out capabilities plus more advanced advertising choices. For instance, Microsoft’s advertising preference and opt-out controls are available at http://choice.live.com/advertisementchoice/. Please note that opting out does not mean that you will stop getting ads or see fewer ads; however, if you do opt out, the ads that you receive will no longer be behaviorally targeted. In addition, opting out does not stop information from going to our servers, but it does stop our creation or updating of profiles that might be used for behavioral advertising.
Our Use of Web Beacons
Microsoft webpages may contain electronic images known as web beacons—sometimes called single-pixel gifs - that may be used to help deliver cookies on our sites, let us count users who have visited those pages, and deliver co-branded services. We may include web beacons in our promotional email messages or newsletters to determine whether messages have been opened and acted upon.
We may also work with other companies that advertise on Microsoft sites to place web beacons on their sites or in their advertisements to let us develop statistics on how often clicking on an advertisement on a Microsoft site results in a purchase or other action on the advertiser's site.
Finally, Microsoft sites may contain web beacons from third parties to help us compile aggregated statistics regarding the effectiveness of our promotional campaigns or other website operations. These web beacons may allow the third parties to set or read a cookie on your computer. We prohibit third parties from using web beacons on our sites to collect or access your personal information. Nevertheless, you may be able to opt out from data collection or use by these third-party analytics companies by clicking the links for each of the following analytics providers:
5. Google Analytics (requires you to install a browser add-on)
Other Similar Technologies
In addition to standard cookies and web beacons, websites can use other technologies to store and read data files on your computer. This may be done to maintain your preferences or to improve speed and performance by storing certain files locally. But, like standard cookies, it can also be used to store a unique identifier for your computer, which can then be used to track behavior. These technologies include Local Shared Objects (or "Flash cookies") and Silverlight Application Storage.
- Local Shared Objects or "Flash Cookies." Websites that use Adobe Flash technologies may use Local Shared Objects or "Flash cookies" to store data on your computer. Note that the ability to clear Flash cookies may or may not be controlled by your browser setting for standard cookies as that may vary by browser. Manage or block Flash cookies.
- Silverlight Application Storage. Websites or applications that use Microsoft Silverlight technology also have the ability to store data by using Silverlight Application Storage. Manage or block Silverlight Application Storage.
Information We Collect
Microsoft collects many kinds of information in order to operate effectively and provide you the best products, services, and experiences we can. Some of this information you provide directly to us. Some of it we get by observing how you interact with our products and services. Some of it is available from other sources that we may combine with the data we collect directly. Regardless of the source, we believe it's important to treat that information with care and to help you maintain your privacy.
What we collect:
- Registration - When you sign up to use our sites or services you may be required to provide information about yourself, such as your name, birthdate and postal code.
- Signing in - To access some Microsoft services, you will need to sign in with an email address and password, which we refer to as your Microsoft account. If you access our services via a mobile phone, you may also use your telephone number and a PIN as an alternative credential to your username and password. By signing in on one Microsoft site or service, you may be automatically signed into other Microsoft sites and services that use Microsoft account. Learn more about Microsoft account privacy.
- Using our sites and services - We collect information that tells us how you interact with our services, including the browser you're using, your IP address, location, cookies or other unique IDs, the pages you visit, and features you use.
- Data from other sources - We may get additional information about you, such as demographic data we purchase from other companies.
How we collect:
We use a number of methods and technologies to gather information about how you use our sites and services, such as:
- Web forms, such as when you type information into a registration form or type a search query into a search box.
- Technologies like cookies and web beacons. Learn more about these technologies.
- Web logging, which enables us to collect the standard information your browser sends to every website you visit - such as your IP address, browser type and language, and the site you came from - as well as the pages you visit and the links you click while using our sites and services.
- Software installed on your computer or other device, which may send back information needed to operate, update, or improve that software.
How We Use Your Personal Information
Microsoft will use the information collected on this site to operate the site and to provide the services or carry out the transactions you have requested or authorized.
Microsoft also uses the information we collect to operate, improve, and personalize the products and services we offer. Information collected through one Microsoft service may be combined with information collected through other Microsoft services to give you a more consistent and personalized experience in your interactions with us. We may also supplement this with information from other companies. For example, we may use services from other companies to help us derive a general geographic area based on your IP address in order to customize certain services to your geographic area.
We also may use the information to communicate with you, for example, informing you when a subscription is ending, letting you know when security updates are available, or letting you know when you need to take action to keep your account active.
Microsoft provides many of our sites and services free of charge because they are supported by advertising. In order to make these services widely available, the information we collect may be used to help improve the advertisements you see by making them more relevant to you.
Reasons We Share Your Personal Information
Except as described in this privacy statement, we won’t disclose your personal information to a third party without your consent.
The Microsoft.com Privacy page provides more information on sharing or disclosing personal information:
- Within Microsoft affiliates and subsidiaries
- As part of a merger or sale of a business
- With vendors and agents of Microsoft
- When required by law or to respond to legal process or lawful requests, including from law enforcement or other government agencies
- When required to combat fraud or protect our interests
- To protect life and safety
Except as otherwise described in this statement, personal information you provide on the Site will not be shared outside of Microsoft and its controlled subsidiaries and affiliates without your permission.
You may proactively make choices about the communications you receive through this Site by signing into the Site or contacting us.
Please be aware that this privacy statement and any choices you make on the Site will not necessarily apply to personal information you may have provided to Microsoft in the context of other, separately operated, Microsoft products or services.
Access to Your Personal Information
Customer information is collected by eventcore, a Microsoft vendor. It is stored at eventcore, plus sent back to Microsoft. You may review or edit your personal information online by logging into the Microsoft Global CIO Summit 2015 site. In order to help prevent your personal information from being viewed by others, you will be required to sign in with your credentials (email address and password). Alternatively, you can contact us and we will contact you within 30 days regarding your request.
Display of Advertising
Many of our websites and online services are supported by advertising.
Most of the online advertisements on Microsoft sites and services are displayed by Microsoft Advertising. When we display online advertisements to you, we will place one or more persistent cookies on your computer in order to recognize your computer each time we display an ad to you. Because we serve advertisements on our own websites as well as those of our advertising and publisher partners, we are able to compile information over time about the types of pages, content, and ads you, or others who are using your computer, visited or viewed. This information is used for many purposes; for example, it helps us try to ensure that you do not see the same advertisements over and over again. We also use this information to help select and display targeted advertisements that we believe may be of interest to you.
You may opt out of receiving targeted ads from Microsoft Advertising by visiting our opt-out page. For more information about how Microsoft Advertising collects and uses information, please see the Microsoft Advertising Privacy Statement.
We also allow third-party ad companies, including other ad networks, to display advertisements on our sites. In some cases, these third parties may also place cookies on your computer. These companies currently include, but are not limited to, 24/7 Real Media, adblade, AdConion, AdFusion, Advertising.com, AppNexus, Bane Media, Brand.net, CasaleMedia, Collective Media, InMobi, Interclick, Jumptap, Millennial Media, nugg.adAG, Mobclix, Mojiva, SpecificMedia, Tribal Fusion, ValueClick, Where.com, Yahoo!, YuMe, Zumobi. These companies may offer you a way to opt out of ad targeting based on their cookies. You may find more information by clicking on the company names above and following the links to the websites of each company. Many of them are also members of the Network Advertising Initiative or the Digital Advertising Alliance, which each provide a simple way to opt out of ad targeting from participating companies.
Microsoft account (formerly known as Windows Live ID and Microsoft Passport) is a service that allows you to sign in to Microsoft products, websites, and services, as well as those of select Microsoft partners.
Creating a Microsoft account
You can create a Microsoft account by providing an email address, a password, and other "account proofs," such as an alternate email address, a phone number, and a question and secret answer. We will use your "account proofs" for security purposes only - for instance, to verify your identity in the event that you cannot access your Microsoft account and need assistance, or to reset your password if you cannot access the email address associated with your Microsoft account. Some services may require added security, and in those cases, you may be asked to create an additional security key. The email address and password that you use to sign up for your Microsoft account are your "credentials" that you will use to authenticate with our network. Furthermore, a 64-bit unique ID number will be assigned to your credentials and will be used to identify your credentials and associated information.
When you create a Microsoft account, we will also ask you to provide the following demographic information: gender, country, birthdate, and postal code. We may use birthdate to verify that children obtain appropriate consent from a parent or guardian to use a Microsoft account, as required by local law. In addition, this demographic information is used by our online advertising systems to provide you with personalized advertisements about products and services you might find useful, but our advertising systems never get your name or contact information. In other words, our advertising systems do not contain or use any information that can personally and directly identify you (such as your name, email address, and phone number). If you prefer not to receive personalized ads, you may register your preference with your Microsoft account by visiting this page so that whenever you sign into websites or services with your Microsoft account, our advertising systems will not serve you personalized ads. For more information about how Microsoft uses information for advertising, please see the Microsoft Advertising Privacy Supplement.
You can use an email address provided by Microsoft (such as those ending in live.com, hotmail.com, or msn.com) or an email address provided by a third party (such as those ending in gmail.com or yahoo.com) when signing up for your Microsoft account.
Upon creating a Microsoft account, we will send you an email asking you to verify that you are the owner of the email address associated with your Microsoft account. This is designed to verify the validity of the email address and help prevent email addresses from being used without the permission of their owners. Thereafter, we will use that email address to send you communications relating to your use of Microsoft products and services; we may also send you promotional emails about Microsoft products and services as permitted by local law. For information about managing your receipt of promotional communications, please visit Communication Preferences.
If you attempt to register for a Microsoft account and find that another individual has already created credentials with your email address as the user name, you may contact us and request that the other individual adopt a different user name so that you may use your email address when creating your credentials.
Signing in to Software, Sites, or Services with Your Microsoft account
When you sign in to a site or service by using your Microsoft account, we collect certain information in order to verify your identity on behalf of the site or service, to protect you from malicious account usage, and to protect the efficiency and security of the Microsoft account service. For instance, when you sign in, the Microsoft account service receives and logs your credentials and other information, such as the 64-bit unique ID number assigned to your credentials, your IP address, your web browser version, and a time and date. Further, if you use a Microsoft account to sign in to a device or into software that is installed on a device, a random unique ID is assigned to the device; this random unique ID will be sent as part of your credentials to the Microsoft account service when you subsequently sign into a site or service with your Microsoft account. The Microsoft account service sends the following information to the site or service that you have signed into: a unique ID number that permits the site or service to determine whether you are the same person from one sign-in session to the next, the version number assigned to your account a new number is assigned each time you change your sign-in information), whether your email address has been confirmed, and whether your account has been deactivated.
Some third-party sites and services that permit you to sign in with your Microsoft account require your email address in order to provide you with their services. In those cases, when you sign in, Microsoft will provide your email address but not your password to the site or service. However, if you created your credentials with the site or service, it may have limited access to information associated with your credentials in order to help you reset your password or provide other support services.
Please note that sites and services that permit you to sign in with your Microsoft account can use or share your email address or other personal information that you provide to them as described in their privacy statements. They can share the unique ID number provided to them by the Microsoft account service with third parties only in order to fulfill a service or transaction that you may have requested. All sites or services that use the Microsoft account are required to have a posted privacy statement, but we do not control or monitor the privacy practices of those sites, and their privacy practices will vary. You should carefully review the privacy statement for each site you sign in to in order to determine how each site or service will use the information it collects.
Accessing Your Personal Information
You can access your personal information by going to the Microsoft account page. You can change your user name if your Microsoft account does not belong to a managed domain. You can always change your password, alternate email address, phone number, and question and secret answer. You may also close your Microsoft account by signing in to your Microsoft account, and then clicking "Close account." If your account is in a managed domain, as described above, there may be a special process for closing your account. Please note that if you are an MSN or a Windows Live user, if you go to to the Microsoft account page, you may be redirected to the Microsoft account page for those sites.
More information about Microsoft accounts is available at the Microsoft account website.
Other Important Privacy Information
Below you will find additional privacy information you may (or may not) find important. Much of this describes common practices that we want you to know about but don't think it's necessary to highlight in every one of our privacy statements. And some of this is just stating the obvious (for example, we will disclose information when the law requires it), but our lawyers make us say it anyway. Please keep in mind that this information is not a complete description of our practices - this is all in addition to the other, more specific information contained in the privacy statements for each Microsoft product and service you use.
Sharing or Disclosing Personal Information
- With other Microsoft controlled subsidiaries and affiliates.
- As part of a corporate transaction such as a merger or sale of assets.
- With vendors or agents. Specifically, we may share it with companies we've hired to provide services on our behalf. When we share information with these other companies to provide services for us, they are not allowed to use it for any other purpose and must keep it confidential.
We also may share or disclose personal information, including the content of your communications:
- To comply with the law or respond to legal process or lawful requests, including from law enforcement and government agencies.
- To protect the rights or property of Microsoft or our customers, including enforcing the terms governing your use of the services.
- To act on a good faith belief that access or disclosure is necessary to protect the personal safety of Microsoft employees, customers, or the public.
Please note that our sites may include links to third-party sites whose privacy practices may differ from those of Microsoft. If you submit personal information to any of those sites, your information is governed by the privacy statements on those sites. We encourage you to review the privacy statement of any site you visit.
Protecting the Security of Personal Information
Microsoft is committed to protecting the security of your personal information. We use a variety of security technologies and procedures to help protect your personal information from unauthorized access, use, or disclosure. For example, we store the personal information you provide on computer systems that have limited access and are in controlled facilities. When we transmit highly confidential information (such as a credit card number or password) over the Internet, we protect it through the use of encryption, such as the Secure Socket Layer (SSL) protocol.
If a password is used to help protect your accounts and personal information, it is your responsibility to keep your password confidential. Do not share it. If you are sharing a computer, you should always log out before leaving a site or service to protect access to your information from subsequent users.
Where Information is Stored and Processed
Personal information collected on Microsoft sites and services may be stored and processed in the United States or any other country where Microsoft or its affiliates, subsidiaries, or service providers maintain facilities. Microsoft abides by the U.S.-EU Safe Harbor Framework and the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of data from the European Economic Area, and Switzerland. To learn more about the Safe Harbor program, and to view our certification, please visit http://www.export.gov/safeharbor/.
Microsoft may retain your personal information for a variety of reasons, such as to comply with our legal obligations, resolve disputes, enforce our agreements, and as long as necessary to provide services. To learn how to access your personal information, visit Accessing Your Personal Information.
How to Contact Us
- If you have a technical or general support question, please visit Microsoft Support to learn more about Microsoft Support offerings.
- If you have a Microsoft account password question, please visit Microsoft account Help.
- If you have questions about this privacy statement or believe that we have not adhered to it, please contact us by email at firstname.lastname@example.org or by postal mail at:
Attn: Microsoft Global CIO Summit 2015
1080 W Ewing Pl, Suite 200
Seattle, WA 98119
To find the Microsoft subsidiary in your country or region, see http://www.microsoft.com/worldwide/.
We self-certify compliance with: